Cloud-Based & On-Premise Automation: Which To Invest In?

Deciding between cloud-based and on-premise automation is complex, especially when there are several factors to consider in order to choose the right fit. So what’s the difference between the 2 solutions? Which is the optimal choice for businesses? Find out more details in the article below.

The difference between on-cloud and on-premise RPA solutions

On-cloud RPA solutionsOn-premise RPA solutions
Deployment infrastructure requirementsDo not require downloading heavy software and installing it on the system. Instead, cloud-based solutions can be accessed through the Internet.Require to purchase a license or copy of the RPA software to use it.
CostThere’s no need for additional hardware costs and costs for full-time employees, thus allowing for quick returns.
Besides the upfront cost needed for the hardware and RPA licenses, there’s also the indirect cost of hardware maintenance, user management, additional IT support, etc.
SecurityAll the data security, security updates, disaster recovery, etc. is in the hands of the vendor.Offer maximum control over the data and access.
ScalabilityRequire long-term planning, more effort, time, and resources.No hardware costs, upgrades, and new features are included, hence it is more effective to scale according to organization requirements.
Maintenance & supportTend to rely on internal IT teams for upgrades and general support and maintenance of the software’s infrastructure. The vendor carries out the maintenance and support.

“So, when should I use Cloud-based RPA for my business process?”

You need to see instant DX results

On-premise solutions often require long implementation time since resources are done in-house and within an enterprise’s IT infrastructure.

Besides, the cost is another concern that businesses should consider. While there is a large upfront cost that has to be incurred, along with the purchase of additional infrastructure, maintenance, and IT support for on-premise applications, cloud-based automation is more cost-effective. You only need to pay for the resources you use, with no maintenance and upkeep costs.

Therefore, for those businesses who desire quick returns on investment, on-cloud adoption seems to be a better option.

The regulatory standards constantly change

There are some specific functions within a company where regulations are regularly changing, such as Finance and Accounting. For example, Vietnam’s government recently implemented compulsory electronic invoicing, requiring all accountants to follow. In this case, an on-premise solution doesn’t look like an ideal choice since a timely update is mandatory.

SaaS solutions help your organization save tremendous time since the timely updates are offloaded to the vendor, not the users. Also, cloud-based solutions always offer new software versions with the latest and greatest features, so organizations can work on the latest updates without relying on IT support to perform manual upgrades. 

In Vietnam, akaBot’s RPAaaS solutions can handle relevant updates in real-time, helping organizations keep up with changes.

“And on-premise automation solutions should be my choice if…”

Security is our biggest concern

If your business is operating in some highly regulated industries with extra privacy concerns such as Banking and Finance, an on-cloud implementation should not be adopted since vendors can be able to control every security aspect. 

However, organizations can have a certain level of security and privacy that an on-premises solution offers. With an on-premise implementation, you can take complete control over data and align security with government and authority policies. 

We want to take full control of the RPA projects

If the business desires more control in terms of versioning, on-premise automation can offer greater control and ownership. When there’s a new software update, the business can choose to stay with the current version if they don’t want to have any threats of privacy breaches and bottlenecks.

Besides, with the on-premise strategy, employees can propose RPA initiatives and can even create their bots if they are working on a no-code or low-code platform.

Whatever your selection is, akaBot has a solution for you

akaBot offers a comprehensive Hyperautomation ecosystem for all business needs.

akaBot is the on-premise RPA solution that is capable of transforming operational processes, work styles, and customer satisfaction. akaBot Vision is the on-premise Intelligent Document Processing (IDP) solution that handles Document Classification, Data Extraction, Validation, and Intergration. 

To expand the scope of the ecosystem, akaBot provides a complete package and  “tailor-made” solutions for each department, helping businesses to deploy automation quickly at a reasonable price.

Have more details about the application and benefits of akaBot’s on-premise Hyperautomation solution here.

UBot is akaBot’s SaaS ecosystem. UBot offers a cloud-based automation software solution that helps businesses save 40% of operating costs, boost efficiency and avoid bottlenecks. 

Specifically, the all-inclusive solutions of UBot for the enterprise’s automation journey acceleration include:

  • Purchase process: UBot Invoice, UBot ePayment, UBot Matching, UBot Statement Checking, UBot Meeting
  • Sales process: UBot Sale Invoice, UBot Sale Orders, UBot Payment Reminder, and UBot Collection
  • General meeting of shareholders process: UBot Meeting

To explore more about UBot and its benefits, please find more information here.

No matter what your decision is, akaBot assures to closely follow businesses in every step of the automation journey:

  • Effective support: experienced experts available 24/7
  • Comprehensive implementing service: from survey to PoC, deployment to maintenance, training, and internal communication support
  • Short payback period: only within 7 months, recognized by G2 2022 seasonal reports  
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