Building a Winning Automation Strategy: Keys to Achieving Optimal Results

Embarking on an automation project marks a pivotal moment for any organization, promising increased efficiency and effectiveness. Yet, the journey toward automation excellence does not conclude with implementation; it thrives through continual optimization and improvement. The optimization stage is all about taking your program further to make the entire program more robust.

Best practices for optimizing automation project

Assessing the ROI of automation initiatives

Optimizing automation projects involves thoroughly assessing objectives and performance metrics, followed by a detailed analysis of costs and savings to accurately calculate ROI. 

Determine the automation project’s objectives

The first step in calculating the ROI of an automation project is identifying the project’s objectives. What are your objectives for the project? Are you trying to decrease expenses, enhance efficiency, or boost output? After identifying the project’s objectives, you may design metrics to evaluate its performance.

Create metrics for measuring the project’s performance

The next stage is to design metrics for measuring the automation project’s success. These indicators should be closely related to the project’s objectives. If your objective is to cut expenses, for instance, you may want to monitor the amount of money saved because of the automation project. If your objective is to increase productivity, you may choose to monitor the time required to accomplish a job before and after the automation project.

Calculate the cost of the automation project

To calculate the ROI of an automation project, you must determine the project’s cost. This comprises the cost of automation software, hardware, and any other project-related charges. When you have calculated the project’s cost, you may compare it to the savings it will create.

Compute the savings realized by the automation project

If your objective was to cut expenses, for instance, you would monitor the amount of money saved as a consequence of the automation project. If your objective was to increase productivity, you would measure the amount of time required to execute a job before and after the automation project. After these KPIs have been monitored, the automation project’s cost savings may be calculated.

Compute the ROI of the automation project

Calculating the ROI of the automation project is the last phase. Just divide the savings realised by the automation project by the cost of the project to do this. For instance, if the automation project cost $50,000 and yielded $100,000 in savings, the ROI would be 100%.

akaBot’s Automation Insight is designed to manage and operate a data-driven automation journey with analytics expertly. With its ability to identify several data points, including errors, success rate, time saved, money saved, and ROI, the solution allows businesses to have a comprehensive analysis of operations, enabling them to make data-driven decisions and maximize efficiency.

Accelerating human and bot collaboration 

Facilitating collaboration between humans and bots is crucial for harnessing the full potential of automation. As evidenced by research from Deloitte and Harvard Business Review, effective collaboration between humans and bots leads to significant performance improvements and enables businesses to transition from task-based automation to end-to-end processes.

2024 expects greater integration between human and digital workers in a consolidated workforce. Deloitte Global Intelligent Automation survey states that there will be no bots working alone in silos while people are focusing on their tasks, 85% of businesses are rethinking the strategies to optimize the work process. 

As evidenced by research from Havard Business Review’s research involving 1,500 companies, effective collaboration between humans and bots leads to significant performance improvements and enables businesses to transition from task-based automation to end-to-end processes.

The Best Examples Of Human And Robot Collaboration
Humans and bots can work together seamlessly, achieving greater efficiency and innovation (Source:

Significantly, through the synergy of humans and bots, businesses can evolve from simple task-based automation to end-to-end automation, minimizing undocumented interactions between humans and bots that lack insight and visualization. 

Benefits of human and bot collaboration 

Human-bot collaboration brings about tangible benefits:

  • Collaboration with bots enables humans to handle tasks they cannot do independently.
  • When collaborating, humans and bots can enhance each other’s strengths and compensate for each other’s weaknesses.
  • The human-bot partnership facilitates streamlined processes, minimizes errors, and reduces production cycle times.
  • By delegating some repetitive tasks to intelligent bots, humans can focus on more complicated, value-added jobs, stimulating skill development and higher worker satisfaction.

Embracing automation mindset

Embracing an automation mindset in business goes beyond just adopting technology; it involves a holistic transformation of organizational culture, processes, and strategies. It starts with fostering a culture of innovation and continuous improvement, where employees are encouraged to challenge the status quo and explore opportunities for automation across all aspects of the business, instead of being assigned top down. This culture shift requires strong leadership support, clear communication of goals and objectives, and an openness to experimentation and learning from both successes and failures.

Learn how automation can deliver real transformation across your back-office
By promoting automation mindset, businesses can create a powerful engine for growth (Source:

Moreover, an automation mindset necessitates a commitment to ongoing learning and development. It involves investing in employee training programs and effective internal communication to ensure that employees have the necessary skills to leverage automation tools effectively. Additionally, it requires a willingness to adapt and evolve as technology advances, staying abreast of emerging trends and best automation practices.


As businesses navigate the complexities of today’s rapidly evolving market landscape, automation offers a transformative opportunity to streamline operations, enhance productivity, and drive sustainable growth. Significantly, by embracing automation, organizations can unlock new levels of efficiency, agility, and competitiveness, positioning themselves for success in the digital age.

However, successful automation projects require more than just implementing technology; they demand a commitment to continual optimization, collaboration, and a transformative mindset within the organization. By embracing these principles, businesses can ensure that their automation initiatives not only achieve short-term objectives but also drive long-term value and sustainability.

akaBot (FPT) is the operation optimization solution for enterprises based on the RPA (Robotic Process Automation) platform combined with Artificial Intelligence, Process Mining, OCR, Intelligent Document Processing, Machine Learning, Conversational AI, etc. Serving clients in 21+ countries, across 08 domains such as Banking & Finances, Retail, IT Services, Manufacturing, and Logistics…, akaBot is featured in “Voice of the Customer” for Robotics Process Automation” by Gartner Peer Insights, G2, and ranked as Top 6 Global RPA Platform by Software Reviews. akaBot also won the prestigious Stevie Award, The Asian Banker Award 2021, Everest Group’s RPA Products PEAK Matrix® 2023, etc.

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