Robotics Process Automation (RPA) expands more and more in many industries. Thanks to its benefits, companies start to apply RPA into their operational processes. If you are aiming for adopting an RPA solution into your firm without knowing where to start, this will show you every detail of an automation project.
Source: Winactor
RPA implementation is pretty simple if firms have clear purposes and strategies in using it. Although RPA vendors have their way of introducing the technology to customers, the implementation of an RPA solution has at least three phases including the preparation, the pilot, and the implementation phase.
Table of Contents
The preparation phase
Rushing in implementation RPA without any plan will cost companies high expenses and no benefits returned. A good preparation brings a clear observation on whether the application RPA can be a success or a failure to a business. At the beginning, any firms need to sketch out their intention as well as determination of the purpose of an RPA implementation. Not only will this act align the RPA goals with the business strategy, but the firms can also predict the potential risks to eliminate any barriers. At the end of this phase, hopefully, businesses can determine all the initial factors such as objectives, use cases, selected providers, and a completed roadmap for the RPA solution.
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Set goals
This phase firstly sets out the aim and objectives for the company to review the result at the end of the project. These objectives then will be compared with the achievement during the project and adjusted so that RPA can solve the problems.
Use case identification
The next step is to look for use cases inside the company. A quick scan through businesses’ operational procedures can give the RPA providers know which situation is ideal to transform from manual to automatic tasks. In some cases, only a small section inside companies’ processes can be automated.
Select provider
Another preparation for implementing RPA is looking out for providers that best support for the company. From a competitive industry, every RPA developer creates their own signature features highlighting their technology strength in a specific area. Therefore, after familiarising with all the products, firms need to select their suitable partner who understands the basic requirements of their customers’ industry.
The pilot phase
Heading to the second phase, the comprehension of the procedural and technical environment to put RPA into effect is necessary. Following the orientation in the first stage, RPA developers can design solutions and run a few tests to examine whether their software is able to be a panacea to businesses’ difficulty.
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Design the solution
In case firms adopt automation into their working routine, there will be a relocation of work volume between robots and humans. No doubt that the former procedure will be shortened. Consequently, leaders need to figure out the role of new virtual assistance in the new operational process so RPA bots can be programmed precisely.
Test and run a pilot
Obviously, the robots need to be tested. With all the preparations so far, a pilot test can be generated to record the efficiency of RPA in businesses’ use situation. This act is to deliver the information needed to optimize the RPA according to the objectives and to adjust the strategy. During this stage, the automation architect has the duty to supervise and fix the error if there was any.
Design the solution
In case firms adopt automation into their working routine, there will be a relocation of work volume between robots and humans. No doubt that the former procedure will be shortened. Consequently, leaders need to figure out the role of new virtual assistance in the new operational process so RPA bots can be programmed precisely.
The implementation phase
The last and final stage of the robotic automation process is the implementation. After identifying the essentials necessary for leveraging the RPA concept across all of the use cases and even identify more of them in the company, this later stage will hopefully deliver on the business’s objectives to apply RPA.
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To effectuate RPA as a sustainable tool of the management system, organisations should expand their framework to detect all sectors that can potentially be automated by RPA. Of course, there are some cases showing that the implemented RPA could not be used at all. However, as long as businesses have a clear vision in using RPA, these virtual assistants are very effective, time-saving and streamline the inside workflow. In addition, the benefits of RPA should be harvested earlier by making it right from the beginning.
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