SOLUTION

Invoice 3-Way Matching Automation Solution

This is the backbone process in controlling debts of Enterprise Accounting. This is the standard implementation in large ERP systems (SAP/Oracle/NetSuite), which can configure tolerance thresholds and automatically transfer “differences” to the approval flow.

Automated invoice 3-way matching solution offers 70% of processing time saved, accuracy rate of 98%, compliance & transparency guaranteed.

How it works?

Akabot AI Agent can work autonomously and intelligently: auto get the input data from different systems and sources, auto reconcile among invoice – purchase order – goods receipt, auto make & send the reports without human’s interference.

Accordingly, Accountants just need to check and approve, which saves big in operational time.

Process list to apply Automation in Accounting

Tax Accounting

Aggregate tax data

Generate tax returns

Cross-check sales & purchase invoices

Deadline reminders for tax submissions

Automated submission of tax returns

Invoice Accounting

OCR scanning of paper/printed invoices

Validate e-invoices

Auto-post purchase/sales invoices

Match invoices with purchase orders/warehouse receipts

Send e-invoices to customers

Cash & Bank Accounting

Import of bank transaction data

Daily reconciliation of bank balances & accounting records

Generate receipts/payments vouchers

Alerts for unusual transactions

Make cash flow statements

Inventory Accounting

Record stock movements

Cross-check warehouse data with purchase/sales invoices

Calculate COGS

Alert for low stock levels or expired items

Report periodic inventory

General Accounting & Reporting

Consolidate financial reports

Standardize accounting data for financial statements

Analyze variance of costs/revenues

Send reports to PIC

Download the Invoice 3-Way Matching Solution

Agentic AI applied (Top 10 Strategic Technologies by Gartner, 2025)
Compatible with top ERP systems (Oracle, SAP, NetSuite…)
Customization capability to adapt with each enterprise’s operational context (ex. allowable
difference 5%, rounded unit price, etc.)

What Customers Talk about Akabot

"The project allowed CRV to actively facilitate business expansion and accelerate operational excellence across sales channels. The timesaving approach to invoice management als helps CRV improve customer retention, service quality and retail experience."

Ms Tran Thi Hong Nhan, Head of Finance & Accounting Service TeamCentral Retail in Vietnam

"Automation is applied on Account Payable/ Receivable - Data reconciliation, which offers 50-85% of processing time, accordingly reallocates staff's effort into more complicated, valuable and strategic tasks, leading to improved efficiency."

Automation ProjectMalaysian Manufacturing Enterprise

By applying automation for data & reconciliation processes, Bao Viet Life saved 75-80% of processing time, reduced error rate by 99.99%. "We will use the achievements we have made to persuade others to support the broader implementation of RPA."

Mr. Trinh Minh Hoàng, Deputy Director of Operations ManagementBao Viet Life Corporation