Affected Person: Accounting Team

Business Story:

Company A is currently operating in Vietnam with more than 200 Shopping Malls and Stores nationwide providing employment and career opportunities for 17,000 employees.

Each day, this retail company has a bulk quantityof financial statements in PDF format.

It is required to record ALL these statements into management systems for accounting or managing purpose.

Staffs need to open one-by-one the statements file to search and copy relevant data from the file to new excel template or key-in to another system.

Problem:                                                          

• Need many people to process all the statements. Currently, the biggest shopping mall has about 30 accountants to do this job.
• Using human to perform manually this task is an error-prone and time – consuming method.

Solution:

Applying RPA robots to perform this task by:

• Read automatically ALL the statement files using Optical Character Recognition (OCR) technology.
• Extract necessary information in the file.
• Fill into new excel file or key-in to another system.
• Make other reports if necessary.

Benefit:

• The automation may run 24/7.
• Reduce ~50% headcounts of accounting department.
• The RPA robots may process simultaneously multiple files to get higher productivity.
• The financial information will be always ready for other purposes.